Guidelines for Reserve Items in the YHC Library
All material placed on reserve (paper or electronic) will be at the initiative of faculty for th non-commercial, educational use of YHC students.
Networked access for electronic material will be limited to authenticated YHC faculty and students. Since the library web pages are public access, please work with ITECH to place any electronic material in an appropriate place on the YHC network.
Copyright notice must appear on screen for electronic reserves, and on photocopies made of reserve readings to indicate that materials may be covered by copyright law. Photocopies must include appropriate citation or attribution to the source material.
It is the responsibility of course instructors to request and obtain copyright permission if needed.
Materials that do not require copyright permission:
Exams, syllabi, lecture notes, homework answers
Student papers (consent of author is required)
United States Government publications
A single article from a journal issue (for one term only)
One chapter from a book (for one term only)
Materials which generally require copyright permission:
Articles from journals that are used for more than one term.
A single chapter from a book used for more than one term.
Multiple articles from a single journal issue, multiple chapters from a book
Materials used repeatedly by the same instructor for the same course for multiple terms.
Complete works will not be scanned for electronic reserve.
Charges for copies cannot exceed normal charges for photocopying.
Further constraints:
Faculty can put an item on reserve, as long as they continue to require the purchase of the textbook for the class. Do not tell the students not to buy the item because it is on reserve; that would be a violation.
Different material must be used every semester; do not leave the same material on reserve from one semester to another.
It is the faculty member’s job to secure copyright; faculty are the ones who can justify its need for educational fair use.
If the library owns the material or it is on one of our purchased databases, many of these constraints are eased; library material is purchased with the idea that multiple users will be using the material.
There are a number of checklists available online for helping determine some of these issues for the item(s) you would like to place on reserve or share with your students. These can be helpful guides. Search google.com for copyright checklist or fair use checklist or see the following link:http://www.copyright.columbia.edu/fair-use-checklist
Taken from Copyright Guidelines for the OHSU Library at http://www.ohsu.edu/library/requests/copyeres.shtml and Managing Copyright Issues class Fall 2007 sponsored by SOLINET – Debra March, participant.
The process of recommending materials for the library is a cooperative effort involving classroom faculty and library faculty members. Indeed, the Library relies on the subject expertise of the faculty. The faculty are expected to participate in selecting library materials; they should monitor their professional literature for appropriate library acquisitions; they should be aware of the curricular needs for learning resources of their students. In addition, the Library’s faculty also select materials as part of special projects to improve and expand areas of the collections that are identified as needing improvement.
Materials purchased with library allocations funds become part of the library collections and are subject to those policies and procedures that best serve the entire academic community. All requests for the acquisition of materials will be considered in the light of the overall instructional and education purposes of Young Harris College.
The Library's Collection Development Policy, which you can consult for more information is here.
Please provide as much information as possible, especially authors, publishers and Standard Numbers, such as ISBNs. The product listings on the Amazon.Com or Barnes & Noble websites include ISBNs, ASINs, and UPCs.
If you want to request items from printed catalogs, please send the catalogs or complete photocopies of catalog pages to the library marked clearly.
Unless circumstances are unusual, the Library will hold only one copy of an item.
In the case of materials other than books and videos — for example, print periodicals, musical scores or recordings, or electronic resources of any type — please contact the Library directly.
Please allow 5–8 weeks for books to be received and 2–4 weeks for videos. If you need materials more quickly, please let us know at the time you place your order.
If you need help identifying items, please call on any member of the library's staff.
Our collection is also a resource for faculty, but our financial resources do not allow us to collect at the Research or Comprehensive Levels which would be appropriate to faculty research needs. We will make every effort to secure needed research materials via ILL.
If you have an ILL request, please email as much information as possible to Joy L. Day or print out and complete this form, and return it to the Library.
